The complete guide to multi-stop route planning

Multi-stop route planning is incredibly complex and difficult to do well. Luckily for you we have put considerable resources into developing technological solutions that are proven to work.

The complete guide to multi-stop route planning
Multi stop route planner

Multi-stop route planning is incredibly complex and difficult to do well. Luckily for you we have put considerable resources into developing technological solutions that are proven to work.

Definition of multi-stop route planning

A multi-stop route planner is a tool to allow you to find the most efficient route around multiple stops but it is also much more. It allows you to capture information as you go and build up a picture of your customers for future routes. It also allows you to automate communications with customers updating them about when exactly they will be visited thereby improving delivery success and customer satisfaction.

Google maps is the world’s most popular route planner but is typically used for single journeys rather than planning multi-stops at once. There is a cap of 10 stops maximum that you can input into Google Maps and so it is not suitable for business situations where greater oversight and planning is required.

If you are looking at solutions for multi-stop route planning then this article will cover some of the best software providers and give you 7 genius tips for thinking about multi-drop route planning. Let’s get started.

Here is what you you will learn in our complete guide to multi stop route planning

  1. 7 genius ways to do multi-stop route planning
  2. 5 best multi-stop route planner softwares
  3. Verdict on which software to use

7 genius ways to do multi-stop route planning

Invest in computer love

The computational power of algorithms has changed multi-stop route planning forever. It has essentially solved the complex and time-consuming issue of finding the best routes to get stops done. Algorithms take into account time-travel data and are able to re-optimize routes if things change. Invest in computer power and it will save you time and money immediately.

Get connected

Delivery operations can often be seen as an add-on activity after an online order has been placed or for sales reps to visit customers. Nothing could be further from the truth. The reality is that multi-stop routing is deeply connected to a business’ overall operations. Do it inefficiently and you will soon see knock-on problems with your packing teams, your factory ‘up-time’ or elsewhere. For this reason it is critically important to get your systems connected. Your online ordering system should feed orders directly through to your packing teams and your delivery drivers. There is no excuse for this as it is available with all serious route planning softwares. Equally, if you are doing field sales you can connect your CRM system to a multi-stop route planner to ensure you reach your customers regularly and efficiently.

Get territorial

One of the smartest things any multi stop operation can do is divide up its delivery areas into territories. What this does is create customer density (which is the key to reducing per-stop costs) and it also helps drivers to stay within an area that is well-known to them and easy to get to from their home base.

Territory management in deliveries can be done by assigning a territory to a particular driver so they don’t have to commute far to their first stop. In this case orders going to this territory will be automatically assigned to this driver. This efficiency alone can reduce miles driven by 10-15%.

Territories can also be assigned to a particular day of the week. Each territory is serviced by one vehicle but they only deliver in a certain area on a Monday (say) and a different area on a Wednesday. This builds customer density and ensures drivers go out fully loaded on that day and keep cost-per-delivery low.

Go white glove

Multi stop route planning can become all about the numbers. How many stops did we squeeze in? How efficient were we? What is our return-per-stop? However, it is clear from research with consumers that they want two things, fast delivery and premium service. If you are to choose one of those things to be your differentiator then premium service is a better choice. If you decide to compete on fast delivery then you are going to be under huge pressure and likely to make multi stop delivery a very unprofitable part of your business. If you decide to go with white-glove service as your differentiator then most of what you need is already contained in software systems. Customers have full visibility on the delivery including live tracking maps. All you have to do is ensure your delivery people are well presented and they make the effort in the final few steps to your customer. Branded vehicles, well-presented uniforms and trained staff to give a great delivery experience will set you apart.

Conduct your deliveries

Route planning should and can be like conducting an orchestra. Here at SmartRoutes we talk about fleet orchestration, not management. Multiple vehicles and drivers can be coordinated to collect loads at staggered times to avoid pile ups and wasted time at the depot. Vehicles and drivers can be coordinated to all return to the depot at the same time so there is certainty around finish times and a good work-life balance.

Build your delivery recipe

You’ll be glad to hear that multi stop route planning gets easier the longer you do it. Why? Because your team get used to routes and build up localized knowledge that helps them drop quicker. The customers also get used to your delivery routines and ways of doing things, helping them to coordinate better to receive the delivery. However, this knowledge, the ‘recipe’ for delivering effectively must be maintained as a company-level intelligence and not just in the heads of your delivery people. As you add new people to your team this intelligence can be passed on seamlessly through detailed dispatch notes and customer tags. No-one needs to tell new drivers all the little details because they are already contained in the dispatch notes for a stop and they can continue to add to them by updating driver notes with new information. Your delivery recipe is now contained in the company intellectual property going forward.

Automate the small talk

Finally, if you are going to succeed at multi-stop routing you need to cut down on customer support calls. Where is my package? When is the driver going to be here? Can I change my delivery window? Can you deliver it to my work address actually? Automating customer communications is the most liberating thing you can do for your multi-drop team, freeing up time and giving your customers a better experience all round. Customers receive automated email/SMS in advance of delivery letting them know when it is due to arrive. They are given a live tracking map on the day of the delivery so they can see exactly where the delivery vehicle is. And they are automatically sent a post-delivery thank you message with proof of delivery photo or e-signature.  No more customer calls, no more confusion, no more missed deliveries. That’s the power of software and it is so simple to set up.

Now let's take a look at some of the best providers of multi stop route planners in the world so you have the research done for you.

5 best multi-stop route planner softwares

1. SmartRoutes Delivery Route Planner

Price: $29 per vehicle per month (Free 7-day trial)

Available on: Mac, PC, iOS, Android

Most Useful for: Big and small fleets

SmartRoutes is the best route planner for home delivery and field sales teams. It is used by over 700 teams worldwide to power multi-stop routes and give a great experience to drivers and customers.  It uses real-time travel data to find the fastest route to your customer addresses, giving drivers directions for multiple stops and dispatch notes to make their life super-easy. It integrates with many CRMs, ERPs and eCommerce platforms to remove unnecessary administrative work for dispatch and drivers.

Features

Route planning

Poor planning of last mile deliveries can increase your overall logistical costs by 20-40% making your operations unprofitable. Poor planning leads to long time windows and missed deliveries  resulting in customer churn.  Using a delivery planning software solves this problem for you. Reduction in the administrative overhead of planning routes frees up your time.

Route optimization

Our route optimizing algorithm will reduce cost per delivery by at least 33% versus traditional planning and allow you to factor in complex variables like time windows, load balancing, zonal territories and even vehicle variables to avoid missed deliveries and deadlines. Vehicles leaving the depot fully loaded results in greater profitability.

Fleet tracking

Visualize your delivery fleet with a live map to manage and adjust routes in real-time. Be more efficient and take the guesswork out of delivery operations. Be less dependent on a driver’s local knowledge by implementing a data-driven model of fleet tracking.

Driver app

Your drivers are your greatest asset and you need to give them great tools. Our mobile apps optimize and navigate their delivery route. It also allows them to capture proof of delivery and keeps them in constant contact with the depot through dispatch and driver notes. With driver turnover rates at 25% on average annually driver apps will help to retain staff and improve efficiency.

Delivery management

A total solution to delivery management is critical for all business types in order to control costs and protect the customer experience with you. Lack of investment in delivery management can result in 38% customer churn and spiralling delivery costs as a result particularly of missed deliveries that need to be repeated.

For logistics professionals and business owners SmartRoutes gives visibility and control over their entire operation allowing them to make data-driven decisions.

Delivery experience

Excel at the delivery experience for your customers keeping them in the loop with real-time notifications and a live package tracking portal. Cut out missed deliveries and unhappy customers with a simple to implement solution that anyone in your business can use. Increase customer return rates and control your costs on the most expensive section of your logistics journey.

Proof of delivery

Capture proof of delivery by e-signature, photo or barcode scan for total security and compliance. Automate email confirmation to customers or to the relevant ERP system.

Delivery notifications

Stay in constant contact with your customers over the last-mile with delivery notifications and updates by text or email. Automate the customer support requirements and provide certainty to customers. Reduce delivery windows and increase delivery hit rates to decrease cost per delivery and reduce customer churn.  

Territory management

Create zones of delivery and allow our AI to intelligently assign and manage work within this area. Route and territory optimization all in one.

Reporting capability

Become a data-driven delivery team with end-of-day reports on all aspects of your operation. Measure your success and improve your performance month on month.

Multi-depot management

Scale your organization and reflect the scope of your logistics team with SmartRoutes multi-depot management. Create a network of SmartRoutes accounts to manage large distributed organizations with Super Admin role permissions and regional depot managers depending on requirements.

Customer mapping software

A customer map that acts like a visual CRM SmartRoutes can get your maintenance, delivery or sales teams out in the field. See at a glance who needs a visit or what order needs to be fulfilled and meet that need for your customers.

Training support

Other delivery planning softwares can be difficult to use or they do not provide training support for you and your team. At SmartRoutes we have the most intuitive mobile and web interface. Our customer success team can provide free training packages that will ensure you are delivery management experts starting off.

Verdict

SmartRoutes is the best route planner for delivery teams building intelligence for the company through driver notes and real-time data on actual routes taken.  

SmartRoutes reduces miles driven allowing more work to be done by fewer staff and reducing costs for the business.

SmartRoutes starts at $29/month per vehicle and can scale up to Enterprise models with customized development work, dedicated support teams and custom integrations.

2. RouteSavvy

Price: $39 per month per vehicle

Available on: iOS, Android

Most useful for: Small to mid-sized fleets

RouteSavvy is a basic route planner for delivery teams and logistics or courier companies. They cater to a large cross section of business types but are relatively expensive for the feature set.

Features

  • RouteSavvy has route optimization and address import as standard.
  • They have a visualization of multiple route options that can be useful in deciding which route to take. This is similar to Google Maps.
  • On the mobile app you can choose to navigate turn by turn in the app itself.
  • Delivery driver tracking via mobile GPS location services is available.
  • Reporting can be exported to third-party systems like Microsoft Excel.

Verdict

RouteSavvy should provide a reduction in miles driven and a relatively smooth experience if you are based in the US. It’s pricing is similar to other competitors but the user interface is not keeping pace with competitors and needs to be updated.

3. MapQuest

Price: Free

Available on: iOS, Android

Most useful for: Simple routing, business location

MapQuest has been around since 1996 and the interface feels like it hasn’t changed much since then. You have access for free but the ad pop-ups on the mapping functionality itself are very off putting.

Features

  • Route planning can be done simply on the map
  • You can do voice navigation and it has real-time updates on traffic conditions

Verdict

MapQuest does the job, just about. If you are old-school in your tastes this could appeal and it does do the job of route optimization very well, plus it is free. If, on the other hand, you want a more modern interface and better functionality then your business might be better investing in something a bit better.

4. Speedy Route

Price: $39 per driver per month

Available on: Website

Most useful for: Delivery, delivery time windows

Speedy Route is a super simple routing platform that does the job of multi-stop routing in a clean interface. It has remarkably little beyond routing but sometimes it is good to focus on what you are good at. Pricing is similar to those platforms that offer more features but it is free for less than 10 stops.

Features

  • Battle-tested and clean UI to go along with solid route optimization.
  • Fully customizable routes with post-optimization re-ordering as necessary.
  • Time window allocation for improved delivery success rate.
  • Free for up to 10 stops (like Google Maps)

Verdict

This is a slightly outdated interface and the functionality is limited but it does the core job of multi-stop route planning very well and will not cost too much to do it.

5. OptimoRoute

Price: Starts at $39 per driver (Free 30 day trial)

Available on: iOS, Android

Most useful for: Logistics and courier industries or SMBs

OptimoRoute, based in Croatia, is a market leader in routing software and has a functionality suite that is very comprehensive.

Features

  • Delivery driver tracking and in-app communication between driver and end customer
  • Changeable route depending on last minute changes or adjustments
  • Multi-day as well as multi-stop planning
  • Driver skills and customer tagging to match the right driver to the right customers, eg drivers with installation credentials automatically being assigned orders requiring installation
  • Extensive reporting capabilities
  • Planned versus actual routes
  • Load balancing capability

Verdict

OptimoRoute is a market leader in improving route times and delivering efficiently. It has raised its prices very significantly recently taking it out of the budget provider bracket.

If you would like to talk to us at SmartRoutes about multi-stop route planning we would be happy to assess your operations and suggest improvements.